In House Producer

Status: Part-time (contractor)

Hours per week: 8-20

Compensation: $25/hour

Location: New York City & Remote

Report to: Executive Director + Arbutus Founder, David Byrne

Arbutus seeks an In House Producer to support the operations and development of the

organization and its diverse projects. Duties include but are not limited to:

Programming

Research and development

• With the guidance of David Byrne and Arbutus’ Executive Director, support emerging projects by doing the necessary research on topics, people and places.
• In coordination with David Byrne and Arbutus’ ED, develop project timelines, budgets and scope.

Project management

• Work as a line producer on various projects in the Arbutus sphere, examples include video production, event support and event execution.

Development

Individual giving support

• Responsible for weekly gift entry and processing gift acknowledgements.

Events

• Provide day-of support as needed.
• Help conceptualize events and execute all details leading up to event.
• Develop event timelines and track towards task completion.
• Identify and solicit event sponsors.
• Create and maintain event invitation lists.
• Send all event acknowledgements.

Administration

Office needs

• Track, plan and purchase external hospitality needs.
• Handle assorted errands, requests or projects from the ED.
• Organize and maintain Arbutus’ Google Drive, Donor Database and other

administrative systems.

Executive Director Support

• To the extent necessary support ED with calendar/appointments.
• Take minutes at Arbutus’ quarterly board meetings.

Requirements

• 1-2 years of prior administrative experience (high-level assistant experience preferred).
• Strong written and verbal communication skills.
• Strong organizational, multitasking and time management skills.
• Acute attention to detail.
• Ability to respect and protect confidential materials or conversations.
• Proficiency with Google Suite, specifically gmail, google calendar, excel and google sheets.

How to Apply

Applications will be accepted and reviewed on a rolling basis until the position has been filled. To apply please send the following materials to hello@arbutus.world using the subject line “In House Producer”

1. Resume no more than two pages in length
2. Cover letter no more than one page in length that clearly articulates your interest in the organization and how your related experience makes you a great candidate for the role of In House Producer